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DEVELOPMENT COORDINATOR 

(Full-Time) 

40 hours/week 

The Development Coordinator is a highly motivated, creative, self-starter with strong writing skills and a passion for engaging people and corporations in our mission. Under the direction of the Director of Development, this position will manage the day-to-day department operations including administrative tasks, gift acknowledgments, and receipting as well as help to fundraise for current operations and future growth at Magdalena House. The Development Coordinator will record and manage information in our donor software, provide routine reporting, reconcile donations with accounting records, conduct prospect research, manage mailings, design marketing and communications materials, and assist the Director of Development in coordinating the annual Gala and other fundraising events throughout the year. This position is set for a full-time work schedule of 40 hours/week.    

RESPONSIBILITIES 

Administrative & Data Management Tasks (40%)  

  • Ensure all stakeholders and partners and any corresponding data are accurately entered and updated in our donor software (Donor Perfect) allowing for effective donor cultivation.  

  • Record all gifts (monetary, in-kind, soft credit, pledges) in donor software and provide donor acknowledgement in a timely and professional manner.  

  • Work with Financial Administrator (Bookkeeper) and Director of Development to ensure timely reconciliation and coding of all transactions.   

  • Support Grants Manager in financial reporting and expense tracking in collaboration with Financial Administrator   

  • Compile annual, quarterly, monthly and weekly routine giving reports and key performance indicators. 

  • Track and report on fundraising performance, website metrics, constituent trends, and other measures as needed. 

  • Monitor and answer Development phone calls and messages, schedule meetings, assist with mail distribution, meeting preparation, copying, etc.   

 

Social Media/Marketing Tasks (40%) 

  • Monthly Newsletter 

  • Website Updates as needed 

  • Social Media Platforms:  Instagram, Facebook, X, YouTube Channel 

  • Maintain Consistent Branding in alignment with those already established by Magdalena House 

  • Creation of design materials as needed and requested by MH employees 

 

Fundraising Appeals and Events (15%) 

  • Design collateral for major donors and support production of the annual report, major mailings including appeals (i.e., Mother’s Day appeal/5k, Holiday/EOY appeal, Gala, etc.), acknowledgment letters and emails under the direction of Director of Development  

  • Establish mailing lists for production of all development mailings (i.e., the annual report, Mother’s Day appeal, Holiday appeal, Gala, etc.) letters and emails under the direction of the Director of Development. 

  • Draft e-blasts, social media posts, press releases and other promotional communications as needed for events, monthly updates and other campaigns. 

  • Capture photos of programming and community events for use in publicity 

  • Coordinate annual gala in collaboration with Director of Development:  

  • Manage event software and website set-up and coordination. 

  • Design communications and content to promote the event. 

  • Assist with gala registrations and data entry and reports  

  • Assist gala volunteers with recording detailed descriptions for auction & raffle promotion. 

  • Assist gala volunteers with event day logistics including set-up, volunteer supervision, check-in, check-out, etc.   

  • Other tasks as assigned to support volunteer gala committee. 

  • Support Grants Manager with designing polished funder reports including photos and graphics, as well as proofing and reviewing proposals for grammatical edits. 

  • Provide support for other special events as needed. 

  • As part of our development team, work to ensure an outstanding experience for all special event attendees and contribute to the creation and implementation of future fundraising events.  

 

Donor Relations Support (5%) 

  • Monitor and respond to incoming inquiries and coordinate onboarding of interested supporters including prospective volunteers and donors. 

  • Manage RSVPs for informational tours and on-site events for interested groups, donors, or volunteers. 

  • Prepare printed materials for prospect and donor visits and speaking events. 

  • Attend outreach events as needed (e.g., Rotary Clubs, informational expos, etc.) 

  • Create donor profiles as requested and supporting materials for donor meetings. 

  • Setup for small events and onsite tours coordinating refreshments, audiovisual for presentations, check-in process, basic instructions to guests and confirmation of calendar invites. 

 

REQUIREMENTS 

  • Committed to a life of faith and the empowerment of vulnerable families. 

  • Bachelor’s Degree or experience equivalent, and minimum of 1 year of experience in the nonprofit or communications sector. 

  • Must be creative and have strong writing skills. 

  • Strong computer skills, including knowledge of donor management software (Donor Perfect preferred), MS Office (strong Excel skills preferred), Constant Contact, and social media (Facebook, Twitter, Instagram, LinkedIn, etc.)  

  • Solid grasp of the fundraising processes and nonprofit marketing.  

  • Knowledgeable and comfortable using graphic design/publishing software such as Adobe Illustrator, Photoshop and Canva. 

  • Ability to maintain the privacy and confidentiality of our residents and our donors. 

  • Ability to positively interact with a diverse range of individuals and organizations, including foundations, corporate leaders, and churches.  

  • Excellent communication and organizational skills. 

  • Ability to work independently/as a self-starter, as well as a team member and prioritize tasks appropriately. 

  • Attention to detail and a commitment to publishing accurate information. 

  • A willingness to work occasional evening and weekend hours to support special events.  

  • Ability to carry 35 pounds. 

  • Ability to respect a drug-free, alcohol-free, smoke-free environment. 

 

Magdalena House is a neighborhood of transitional homes in San Antonio that serves mothers and their children who have fled dangerous and abusive lives by providing transformation through education, nurturing community and programming. We provide a free, safe transitional home and loving community for those affected by family violence, human trafficking, generational poverty, as well as mothers who have aged out of foster care and those facing homelessness. Families’ needs are addressed through unique programing designed to foster well-being and self-awareness. Mothers are required to attend college, high school, GED or ESOL classes. Through education, our Enrichment programming, counseling and other-directed activities, mothers living at Magdalena House develop the social, educational, and financial skills needed to ensure the physical, economic, and spiritual well-being of themselves and their children. We have developed our five-acre property into a neighborhood of three homes and will eventually grow to seven homes, serving over 80 women and children at any one time. 

To apply for this position, please email or mail your résumé, letter of interest and a list of three references.  Please indicate the name of this position in the subject line of your email.  For additional questions, contact Stacy Bullock, Director of Operations at sbullock@maghouse.org or 210-561-0505. The application deadline is rolling with applications being reviewed upon receipt.